Quickbooks Super Condense Service

QuickBooks Super Condense Service

A regular QuickBooks user might face the problem where QuickBooks files become too big and slow to operate. Working on such a slow system can be frustrating. The definition of “too large a file” is not defined in QuickBooks. However, there is a point where your file size becomes too big and slowdowns start to happen, or QuickBooks start to crash. The large files can be slow and often get corrupted easily.

Though there is no limit to the file size, however, if your file size is around 150 MB, it could lead to trouble. QuickBooks starts to max out around 1GB. These large files slow down the system speed.

With the normal usage of QuickBooks slowing down data files, E-tech has launched a new service to combat slowing speeds and performance on files. Their SuperCondense File Service works by reducing file sizes from 50-80% of the original file size, resulting in increased speed and transfer time.

As is pretty self-explanatory, QuickBooks' built-in utility reduces the file size of your QuickBooks data file. The QuickBooks condense operation condenses closed transactions into summary journal entries. If any list items are not used, they are deleted from QuickBooks (lists: customers, employees, vendors). There are some transaction types the Condense operation will not remove.

Currently, QuickBooks Online can only convert desktop data files under 350MB in size. With E-tech's SuperCondense Service, QuickBooks users can bring down any file size so they can easily upgrade to QB Online.  The service results in smaller QuickBooks files lesser prone to corruption or crashing–with faster load times and functionality. With less space on the hard drive, QuickBooks systems are also easier to updated with new versions.

How big can a QuickBooks file be?

Earlier versions of QuickBooks (2006 or lower) had loose guidelines of how large the file size could be:

  • QuickBooks Pro : 10mb – 50mb
  • QuickBooks Premier: 50mb – 300mb
  • QuickBooks Enterprise Solutions: 300mb and up

For QuickBooks 2012 or higher, there is no maximum file size limitation. However, the preferred QuickBooks company file size should be approximately:

  • QuickBooks Pro : less than 1 GB
  • QuickBooks Premier: less than 1 GB
  • QuickBooks Enterprise Solutions: 1GB to 2GB

A smaller QuickBooks file has the following benefits

  • Performance Boost: QuickBooks will run significantly faster
  • Stability: Smaller files are less prone to corruption or crashing
  • Speed: Quicker to load the file, run reports
  • Stay comfortably under the 14,500 name limit for Pro/Premier
  • Convert to QuickBooks Online
  • Upgrade to newer versions of QuickBooks faster and easier

The SuperCondense service has been used by hundreds of satisfied customers in US, Canada, and UK. Since QuickBooks does not have a condense feature in the Canadian and UK versions of QuickBooks. This service allows users of QuickBooks to continue to use their existing data files rather than create a new data file and lose history. Also, even though the US version of QuickBooks does have a condense feature, it does not work correctly with data files with Inventory or Advanced Inventory.

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